FUND COMMITTEE CHARTER

Our constitution is called “Fund Committee Charter”. As the highest constitutional document of the Committee, it delineates the Social Service Fund Utilization Principles, which include:

Social Service Fund is a sum of donations raised from the members of the Hong Kong society and shall thence be utilized for the good of the members of the society.
All assets in Social Service Fund must be used to achieve or attain the Fund Committee’s aims and objectives. No part of the Social Service Fund asset can be used in expenditures failing to, or perceived as failing to, achieve or attain the Fund Committee’s aims and objectives.
No part of the Social Service Fund asset can be used to finance the personal expenditure of the Chairperson of Fund Committee or any persons in any organs of the Fund Committee
The Chairperson of Fund Committee, any persons in any organs of the Fund Committee, any persons in the Group or any persons in the Council, shall be prohibited from distributing any part of the Social Service Fund asset amongst themselves.
The Chairperson of Fund Committee should handle and manage the Social Service Fund in good faith.
The Chairperson of Fund Committee or any persons in any organs of the Fund Committee shall not take personal interests or benefits, be it monetary benefit, benefits in terms of goods or services or any other benefits, when managing the Social Service Fund. He or they, respectively, shall never conspire with any persons, be they related to the Fund Committee or Social Service Fund or not, in attempts to gain personal interests or benefits in the course of managing the Social Service Fund.
No part of the Social Service Fund asset shall be conferred to the Chairperson of Fund Committee, any persons in any organs of the Fund Committee, any persons in the Group or any persons in the Council, as remunerations, salaries, subsidies, vocational benefits or other benefits.
Should the Chairperson of Fund Committee, any persons in any organs of the Fund Committee, any persons in the Group or any persons in the Council can reasonably foresee any potential conflict of interest, or potential acquisition of personal interests upon a resolution of any organ of the Fund Committee, that person shall report to that organ such potential conflict of interest or potential acquisition of person interests, before the decision of the relevant organ or before the decision of the Council rendering so, is made. He shall not participate in decision-making process of the issue in question.
The Chairperson of Fund Committee, with assistance from the Treasurer and/or the Central Commission, shall keep proper and sufficient records of income, including but not limited to returns from investment using Social Service Fund asset, donations, sponsorships, subventions, and other sources of income, and expenditure of the Social Service Fund. He shall also keep proper accounting books and a compilation of annual financial statements of the Social Service Fund.
The Board of Governors and Investment and Finance Panel shall advise the Council with the disposal of the Social Service Fund, before the dissolution of the Fund Committee, if any. Such disposal proposals may include donating the remaining assets of Social Service Fund to other charities

Our charter: Quote